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Architects get more done with Factor.
Before: As projects move through design stages, we lose track of hours, scope, and how much budget is left.
After: We manage time and budgets by phase so every hour is counted, progress stays visible, and projects stay profitable.
Before: Some team members are overloaded while others have gaps, and we don’t always see it until deadlines slip.
After: We see team capacity in real time, assign the right people by phase, and keep workloads balanced across the firm.
Before: Clients request changes that stretch scope and timelines, and communication gets messy.
After: We track scope, budgets, and progress in Factor so clients, PMs, and designers all stay on the same page.
Before: We build invoices by hand and wait weeks to get paid.
After: We bill from live project data, sync with QuickBooks Online, and get paid faster with FactorPay.
Features designed for architecture firms.
Planning
Use templates and past actuals to build a clear budget, manage fixed fee and hourly in one place, and let one budget run time, schedule, and billing.
See availability, match the right person to the right task, and watch utilization and projected spend update in real time to keep work balanced and projects on track.
Plan phases, tasks, and milestones in one view, spot overlaps in seconds, and keep budgets, forecasts, and percent complete in sync.
Tracking
View your entire portfolio in one live dashboard, compare side by side, dig into hours, budgets, and forecasts so your team can turn red flags into fixes fast.
Track time and expenses in one place, see budgets update live, and turn approved entries into accurate invoices that capture every dollar.
Turn plans into action with clear owners and instant reminders, while automatic updates keep everyone aligned even as details and dates shift.
Billing
Keep firm fees and subconsultant work separate yet connected. Track contracts, progress, and billing in one flow so payments, retainers, and budgets stay clear.
Send invoices your way for fixed fee, hourly, or phased work. Customize client views, track progress and deposits, and keep billing simple, accurate, and flexible.
Make paying simple and AR current. Clients pay from the invoice, invoice and payment statuses update in QuickBooks Online in real time, and you see the impact on budgets, cash flow, and open balances.
Reporting
See performance as it happens. Track project health, profitability, workload, and financial metrics in one clear view so you can make fast, informed decisions without digging through spreadsheets.
Project future revenue with confidence. Use scheduled work, budgets, and percent complete to understand what’s coming in, spot gaps early, and plan workloads and cash flow with more certainty.
Follow every incoming opportunity from first conversation to signed contract. See status, potential value, and projected start dates so your pipeline, workload, and revenue plan stay aligned.
Set up projects the way you bill.
With flexible project breakdown structures, you have the ability to include multiple billing types so each phase is set up the way your team actually delivers.
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Clear subconsultant management.
Stay in control of subconsultant work. Track scopes, fees, and invoices in one place and use pay-when-paid reporting to keep payments accurate and on schedule.
Invoicing built on AIA best practices.
Invoicing stays flexible and aligned with AIA best practices. Use progress billing and separate fixed fee, hourly work, subs, and additional services for clear and accurate billing.
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"I would recommend Factor for anyone in the industry.”
In one quick call, we’ll show you a simpler way to run projects and get paid faster.
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“I've worked with software platforms for 20+ years, and Factor has been my best experience of having a platform that will listen to you and is just as invested in us as we are in us.”
Betsy Koch
operations manager