Making Timesheet Review and Approval Easier for Managers
August 28, 2020
In Factor, managers can review and approve the timesheets of their employees. This is a task that they perform regularly, so it’s critical that they can do so quickly and efficiently.
Now, of course, “quickly” and “efficiently” are relative terms. So, while the system already had time management functionality, we knew there was room for improvement. And as a company that listens to the people who rely on our software, we heard the feedback and took action. The following updates will be live on the "Approve Time" page on August 31, 2020.
Timesheet Approval Delegation
Before the most recent Factor update, the only person who had authority to approve someone’s timesheet was their manager. This presented a problem if the manager was out sick, on vacation, or otherwise unavailable, as it brought certain workflows to a standstill.
In response, while the system is still centered around direct-report relationships, we’ve added the ability to delegate approval authority. That means that someone like an office manager, controller, or HR manager can step in and approve timesheets if someone’s manager isn’t able to do so, which keeps workflows moving in the manager’s absence.
Cleaner Approve Time Page With One-Click Approval Capability
Another enhancement we wanted to make for users was to make it easier to see timesheets that are ready for review and approve them with one click.
To address these needs, we made a few key changes. One is that the Approve Time page is now filtered automatically to the most recent timesheet submitted by each of a manager’s direct reports. No more long list of timesheets that a manager has to sort to find what they’re looking for.
Also, while the Approve Time page used to show only submitted timesheets, now it lists all employees so that managers can see who’s submitted their time and who hasn’t. Plus, rather than having to open a timesheet in order to approve it, managers can now simply click the Approve button in the table if they agree with the figure displayed in the Time Logged column.
"Managers review and approve timesheets regularly, so it is critical that they can do so quickly and efficiently."
Approved Timesheet Locking
For obvious reasons, once a time entry has been included on an invoice, the entry can’t be edited. However, we knew it would be helpful if the same type of locking occurred for employees as soon as a manager approves a timesheet.
Now, time entries are locked once the timesheet they appear on is approved, and the employee can no longer edit them. Managers can still modify the data, but locking the entries down for employees gives supervisors confidence that nothing will change as they prepare to post revenue or perform invoicing.
Your Feedback Matters
We know that the organizations that use our software are in the best position to see how it can be enhanced. If you’ve got an idea for improving a feature or adding a new one, we’d love to hear it. Please contact us and lets talk about how to make your job easier!
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